We have a vacancy for a Receptionist /Admin Assistant at our Exeter office. This role is full-time (5 days each week) working the following hours 9 am to 5.30 pm with a one-hour lunch break Monday to Friday inclusive.

We are looking for an organised individual with the ability to manage a busy workload, use their own initiative, and work well under pressure.

The successful candidate will be required to:

  • Welcome callers to the office in a friendly and professional manner, ensuring the person whom they are visiting is notified as quickly as possible
  • Answer incoming calls by means of our centralised telephone system dealing with calls in a prompt, efficient and courteous manner, taking accurate details, and either placing the call or passing the details on as quickly as possible
  • Deal with card payments/ID from callers to the office
  • Deal with tradespeople and deliveries to the office
  • Provide administrative support to all legal departments based in the Exeter office.
  • Successfully undertake general office-based administrative duties to include (although not limited to) all postal-related duties at the beginning and end of each day; scanning all incoming post for each department; file opening, closing and archiving; banking and petty cash; purchase of office supplies; and general admin related duties to ensure the smooth running of the office
  • Demonstrate good organisation skills
  • Manage conflicting demands in a professional and calm manner
  • Demonstrate effective communication skills, both written and spoken
  • Cope well under pressure, with an ability to work flexibly and cope with changing priorities
  • Take a positive and proactive approach to work, anticipating and meeting the needs of the office
  • Be competent in using Word and other Microsoft products (Outlook and Excel)

This is an excellent opportunity to become an integral member of our Exeter office and to thrive in a professional and friendly environment. If you are looking for a new challenge, please send your CV together with a covering letter to jo.garrod@everys.co.uk.

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